![]() ![]() And if something is hard to do, you probably won’t do it very often and you won’t know how your business is performing. This means you have to do extra work to figure it out, by either doing it by hand or copying numbers to a spreadsheet where you track your miles. There will be no help for you to calculate your operating costs on a per mile basis. There’s barely even a concept of mileage in QB, and what’s there is just a way to track deductible personal vehicle miles. There’s no way to calculate cost per mile.There’s a saying that “one size fits all fits everyone and no one at the same time”. Part of the tradeoff of having flexibility to work with many different types of businesses is that customizing it to work with trucking is a lot of work. Here are the big drawbacks to using QuickBooks for your trucking business: So you’ll need to decide if you can live with the drawbacks of using something generic. Sure all businesses share some basic needs like keeping track of revenue and expenses, and QB can handle that well, but your trucking company has specific needs to make you successful. Things you care about, like calculating cost per mile and booking loads, are pointless for most businesses, so quickbooks will never add them. QuickBooks has to provide things like inventory management because the e-commerce store or shoe store and a bunch of other kinds of businesses need it. They want to be able to sell it to everyone, so it has to work just as well for a plumber or florist as it does for your trucking company. The root of the problem with using QuickBooks for trucking is that it’s one-size-fits-all accounting software. Don’t hesitate to contact us if we can help with your use of QuickBooks Online and/or your overall accounting.How is QuickBooks bad for trucking companies? We hope you’ve stayed physically and financially healthy during this exceptionally difficult time. The COVID-19 pandemic has had an impact on both large and small businesses all around the world. Stay in Touch while tracking mileage on QuickBooks Online. You can do whatever you need to do in the second tab without disturbing your original page. A new tab will open to a QuickBooks mileage tracking online page. Right-click anywhere in the navigation toolbar that contains links (not the blank space below) and select Open link in the new tab. A Quick Tip for QuickBooks Onlineĭo you ever find yourself opening QuickBooks Online in a new tab because you need to check something in another part of the site but don’t want to shut down your current screen? If you’re accessing QuickBooks Online through Google Chrome, it’s easy. You’ll now need to turn off Auto-tracking and reverse the changes you made in your phone’s Settings(unless, of course, you normally leave any of them on). Enter the trip’s purpose if it’s a business trip and click Save. Swipe left on the trip’s record to categorize it as business and right to mark it personal. When you’ve arrived at your destination, open the Mileage app again. The app will automatically detect your starting and stopping locations using your phone’s GPS. ![]() ![]() Click the + (plus) sign in the lower right, then Create trip. In the small window that opens, click Settings to go to the QuickBooks section of your phone’s Settings screen and make these changes:īefore you can automatically track your mileage in QuickBooks Online,you’ll need to change some settings (image above taken in iPhone Android phones have similar settings).Ĭlose this screen and return to the QuickBooks Online app’s main Mileage screen after you’ve changed your settings. Click the Auto-tracking button to change it from grayed-out to green. Auto-tracking is off by default, so you’ll have to click OFF to open the Mileage settings screen. To set this up, open the app and click on the three horizontal lines in the lower right to open the app’s navigation shortcuts. The QuickBooks Online mobile app will automatically track your miles as you drive. There’s another way to track your trips, one that doesn’t involve writing down your odometer readings or mileage. Automatically track mileage in QuickBooks Online Once you’ve created a record for a trip in QuickBooks Online, it will be added to the list on the main Mileage screen. Click the More button at the end of the row (not shown here), and you’ll be able to Edit your trips and Duplicate them. Your trip will now appear on the main screen with your tax deduction already calculated, as pictured below. Select the correct Vehicle if you use more than one and click Save. Click either the Business or Personal icon and enter a Description. If you’d like, you can enter the Starting point and Ending point for your records. Enter the Date, then the number of miles driven ( Distance). ![]()
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